Finance Committee Meeting

That the delegation of Alexander Gates, Canadian Automotive Museum be added to the Finance Committee agenda and that Correspondence FIN-22-49 from Gary Lockie submitting comments concerning Report FIN-22-41 regarding the Canadian Automotive Museum and be added to the Finance Committee agenda for the meeting of April 19, 2022 and

That the Delegation of Alexander Gates be heard.

That all items listed under the heading of Public Consent Agenda for the April 19, 2022 Finance Committee meeting be adopted as recommended except Reports FIN-22-36, FIN-22-37, FIN-22-40, FIN-22-41, FIN-22-42, FIN-22-43, FIN-22-46 and FIN-22-47.

That the Finance Committee recommend to City Council: Whereas, the Purchasing By-Law 80-2020 requires Council approval to award contracts that exceed the approved budget; and, Whereas, on December 5, 2016, Council approved $888,280, including non-rebateable H.S.T., for the design and construction of two pedestrian bridge crossings of the Harmony Creek at Coldstream Drive and the Delpark Homes Centre; and $95,900 including non-rebateable H.S.T., to pave the existing granular trail adjacent Irvine Scott Street (DS-16-18); and, Whereas, in 2017 Council approved Project 50-0012 in the amount of $525,000, inclusive of H.S.T., for the construction of a new section of the Harmony Creek Trail between Coldstream Drive and the Delpark Homes Centre; and, Whereas, $220,253 has already been committed to the project for Consulting Services, permits, and Regional easement; and, Whereas, Procurement issued a Request for Tender (R.F.T.) C2022-014 Harmony Creek Trail Extension Construction; and, Whereas, six (6) bids were received and opened by Procurement on April 6, 2022; and, Whereas, Bids received are publically posted on the City website at Oshawa's Bids and Tenders; and, Whereas, during technical design, due diligence studies identified unforeseen site conditions increasing price and materials pricing has significantly increased due to current market trends, shortages, and increased demand; and, Whereas, the bid received from Melfer Construction Inc., in the amount of $1,838,217, excludi

That the Finance Committee recommend to City Council: That in accordance with Report FIN-22-37 dated April 13, 2022, the 2022 Final Tax Rates By-law providing for the billing and collection of the 2022 final tax levy for all property classes be approved.

That the Finance Committee recommend to City Council: Whereas, on September 18, 2020, the Province of Ontario proclaimed amendments made to the Development Charges Act in Bill 108, More Homes, More Choices Act, 2019 and Bill 197, COVID-19 Economic Act, which resulted in parking and animal control no longer being eligible services for Development Charges (D.C.’s) under the Development Charges Act (D.C.A.); and, Whereas, the changes to the D.C.A. allowed for a two year transition period; and, Whereas, the D.C.’s currently being collected for parking and animal control will not be eligible services as of September 18, 2022; and, Whereas, staff have worked with Watson and Associates Economists Ltd. to revise the January 1, 2022 DC rates to reflect the removal of parking and animal control; and, Whereas, the City Clerk and the City Solicitor have confirmed these are legislated changes so there is no need for a statutory public meeting as normally required under the Development Charges Act; Therefore, it be resolved that as outlined in Report FIN-22-40, the City’s D.C. by-law 60-2019 be amended to remove parking and animal control and the rates reflected in the attached schedule come into effect immediately upon Council approving the amending By-Law.

That Report FIN-22-41 dated April 13, 2022 be

That the Finance Committee recommend to City Council: That public engagement for the 2023 City Budget, as proposed in Report FIN-22-42 “Public Engagement Initiatives – 2023 Budget”, dated April 13, 2022, be approved in principle; and, That the matter related to Public Consultation and Survey Process on the Finance Committee Outstanding Items list be considered complete and the item removed.

That the Finance Committee recommend to City Council: That Report FIN-22-43, concerning the 2023 Budget Timeline, dated April 13, 2022, be approved.

That Report FIN-22-46 be

That the Finance Committee recommend to City Council: Whereas, the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and, Whereas, Council approved the award of one pumper truck through Report FIN-20-44 on September 28, 2020 to Darch Fire Inc.; and, Whereas, Council approved the single source of the 2021 pumper truck through Report FIN-21-03 on January 25, 2021 to Darch Fire Inc.; and, Whereas, Council approved funding for the procurement of a pumper truck in the 2022 Capital Budget, project 22-13-0056 Corporate Fleet Acquisition in the amount of $930,000 including non-rebateable H.S.T.; and, Whereas, it is administratively practical, creates standardization, and is cost effective to single source the 2022 pumper truck to Darch Fire Inc.; and, Whereas, the quote received from Darch Fire Inc. in the amount of $925,064 plus H.S.T. ($941,345 including the non-rebateable H.S.T.); and, Whereas, there is a funding shortfall of $11,345 including non-rebateable H.S.T.; and, Whereas Finance Services has confirmed that the additional cost of $11,345, including non-rebateable H.S.T. can be funded from the City Equipment Reserve; Therefore, be it resolved that Council: Approve the additional funding of $11,345 including non-rebateable H.S.T. to be funded from the City Equipment Reserve and authorize the Manager, Procurement and Accounts Payable to award a single source contract to Darch Fire Inc. not to exceed $941,345 including n

That the Finance Committee recommend to City Council: Whereas, the Purchasing By-Law 80-2020 requires Council approval to award contracts greater than $2,000,000 and that exceed the approved budget; and, Whereas, Council has approved funding for Project 71-0044 Darcy Street Culvert Replacement in the amount of $2,954,117 including non-rebateable H.S.T.; and, Whereas, $172,200 has already been committed to the project for Consulting Services; and, Whereas, Procurement issued a Request for Tender (R.F.T.) O22-06 for Darcy Street Culvert Replacement; and, Whereas, five (5) bids were received and opened by Procurement on March 28, 2022; and, Whereas, bid prices have increased due to current market trends, shortages, utility costs, and O. Reg. 406/19 regarding on-site and excess soil management; and, Whereas, Bids received are publically posted on the City website at Oshawa's Bids and Tenders; and, Whereas, the bid received from 614128 Ontario Ltd o/a Trisan Construction in the amount of $3,036,619 plus H.S.T. ($3,090,064 including non rebateable H.S.T.) meets the requirements of the tender; and, Whereas, a 10% contingency is required in the amount of $309,000 including non-rebateable H.S.T.; and, Whereas, it is anticipated the Region of Durham will contribute $146,530 including non-rebateable H.S.T. for their portion of the work; and, Whereas, there is a funding shortfall of $470,700 including non-rebateable H.S.T.; and, Whereas, the additional cost of $470,700 can be funded from

That all items listed under the heading of Closed Consent Agenda for the April 19, 2022 Finance Committee meeting be adopted as recommended.

That the meeting be adjourned at 2:17 p.m.