City Council Meeting

That additional information CNCL-24-31 concerning Item CF 24-20 regarding Contract Award – RFT – C2024-010 Supply Delivery of 8 Side Loading Refuse Trucks – Split Packers be added to the agenda for the meeting of March 25, 2024 and be

That the recommendation concerning Report CNCL-24-23 be amended to change the time for the public meeting scheduled on November 8, 2024 from 9:30 a.m. to 6:30 p.m.

That the meeting recess for 15 minutes. The meeting recessed at 10:55 a.m. and reconvened at 11:10 a.m. with all members of Council in attendance.

That Council reconsider its June 26, 2023 decision regarding Report CNCL-23-63 concerning the new Community Centre in Northwood Business Park and increasing the swimming pool to eight (8) lanes.

That Council move into Committee of the Whole.

That Report CNCL-24-24 be

That in accordance with Report CNCL-24-26 dated March 20, 2024, staff proceed with implementing the 40 km/h Area Program beginning in 2024.

That all items listed under the heading of Public Consent Agenda for the City Council Meeting dated March 25, 2024 be adopted as recommended except the following: Items CO-24-14 and CO-24-20 from the Fourteenth Report of the Community and Operations Services Committee; and, Items CF-24-10, CF-24-17, CO-24-21 and CF-24-23 from the Sixteenth Report of the Corporate and Finance Services Committee; and, Item SF-24-08 and related By-laws 42-2024 and 43-2024 and SF-24-10 from the Fourteenth Report of the Safety and Facilities Services Committee.

That Council reconsider its decision regarding the consent agenda in order to exclude Items CO-24-15 and SF-24-06 from the consent agenda (Requires 2/3 vote of members present.)

That the meeting recess for one hour. The meeting recessed at 12:27 p.m. and reconvened at 1:30 p.m. with all members of Council in attendance except Councillor Marimpietri (entered the meeting at 1:47 p.m.)

That Item CO-24-20 be

That Item CF-24-17 be

Whereas, the Purchasing By-Law 80-2020 requires Council approval to award contracts greater than $2,000,000 and that exceed the approved budget; and, Whereas Council approved funding for Project 24-13-0056 in the amount of $4,000,000 including non-rebateable H.S.T. for eight (8) Side Loaders; and, Whereas Procurement issued a Request for Tender (R.F.T.) C2024-010 for Supply and Delivery of 8 Side Loading Refuse Trucks Split Packers; and, Whereas two (2) bids were received and opened by Procurement on February 15, 2024; and, Whereas bids received are publically posted on the City website at Oshawa's Bids and Tenders; and, Whereas the bid received from Winslow-Gerolamy Motors Limited in the amount of $4,506,416 ($4,585,729 including non-rebateable H.S.T.), is the lowest compliant bidder and meets the requirements of the tender; and, Whereas there is a funding shortfall of $585,729 including the non-rebateable H.S.T.; and, Whereas the additional cost of $585,729 can be funded from the Operations Reserve; Therefore, be it resolved that pursuant to CF-24-20: That additional funding of $585,729 to be funded from the Operations Reserve be approved; and, That the Manager, Procurement award a contract to Winslow-Gerolamy Motors Limited in the amount of $4,506,416 excluding H.S.T., for Supply and Delivery of 8 Side Loading Refuse Trucks Split Packers.

That Item CF-24-23 be

That Part 4 of the recommendation contained in Item SF-24-08 be amended to add the words 'and other forms of possible funding' after the word 'surcharge'

That the recommendation contained in Item SF-24-10 be amended to add the following after Part h: 'and, i. Have any of the properties encroached in any way onto City property; and, j. Has there been any site alterations to any properties that has or may have a negative effect on City property.'

That Item CNCL-24-27 from Oshawa Power and Utilities Corporation (Oshawa Power) Report of the Chairman to the Shareholder - Fourth quarter Report be received for information.

That all items listed under the heading of Closed Consent Agenda for the City Council Meeting dated March 25, 2024 be adopted as recommended except the following: Items ED-24-26, ED-24-28 and ED-24-35 of the Twenty-eighth Report of the Economic and Development Services Committee.

That Part 2 of Item ED-24-26 be

That the meeting recess and reconvene in a session closed to the public pursuant to Section 239(2) (h) and (k) of the Municipal Act in order to consider Items ED-24-28 and ED-24-35 which concerns information explicitly supplied in confidence to the municipality by Canada, a province or territory or a Crown agency of any of them and a position, plan, procedure, criteria or instruction to be applied to any negotiations

That the meeting recess for 15 minutes. The meeting recessed at 2:47 p.m. and reconvened at 3:03 p.m. in a session closed to the public with all members of Council present in the Chamber.

That Council rise from closed session and report.

That the motion be amended to add the following: ';and, That upon confirmation that the information contained in ED-24-35 has been made public by the Province, that ED-24-35 be released publicly.'

That Council reconsider its previous decision of March 25, 2024 concerning Item CF-24-21. (Requires 2/3 vote of members present.)

That the motion be further amended to add the following: 'that a $250 deposit for signs also be implemented.'

That the motion be amended to replace the word 'mandatory' with the word 'suggested'

That commencing in Q2 of 2024, staff initiate an updated parking utilization survey for the on- and off-street parking components of the City’s municipal parking system in the Downtown Oshawa Urban Growth Centre (the “D.O.U.G.C.”) as recommended in Report CNCL-21-110 dated November 23, 2021, including an analysis of the current municipal parking supply in the D.O.U.G.C. and the future parking requirements related to current development proposals, and accounting for any future parking supply reductions related to proposed development and future Rapid Transit, as well as proposed reduced parking requirements related to current development proposals, and that staff investigate and determine an appropriate funding source.

That the confirming by-law be passed.

That the meeting adjourn at 4:41 p.m.