City Council Special Meeting

2023 City Budget Engagement Part 2 Report be added to the tab ‘Supplemental Information’ in the Operating Budget Binder and received for information, that additional correspondence from residents concerning the financial support for the Canadian Automotive Museum be added to Correspondence CNCL-23-14 and that Item CNCL-23-20 concerning the Greater Oshawa Chamber of Commerce Student Orientation Event be added to Section Items

That the delegation of Peter Dyson, President, Oshawa Professional Firefighters Association, IAFF Local 465 be heard.

That the delegation's time be extended by an additional two minutes.

That CNCL-23-14 from various residents submitting comments in support of financial assistance for the Canadian Automotive Museum be

That Council move into Committee of the Whole.

That the meeting recess.

That the projects not

That two additional project managers for Parks be added to the operational budget effective April 1, 2023.

That the 2023 Operating Budget be approved as presented, except for the following Programs: Community and Operations Services 232 - Municipal Parking 246 - Waste Collection and Environmental Programs 309 - Facilities Maintenance - Parks Safety and Facilities Services 086 - Corporate Security 393 - Fire Services - Fire Fighting Corporate Revenue 807 - Penalties and Interest on Tax 808 - Interest on Investments 809 - Other Revenue Corporate Expenditures 100 - Corporate Expenditures 102 - Consulting and Audit Fees 104 - City Memberships 105 - Financial Charges 107 - Taxes Written Off 108 - Contingency 109 - Allowances 110 - Contributions to Reserves 111 - Corporate Benefits 113 - Workers Compensation 114 - Insurance 116 - Grants External Agencies Oshawa Senior Citizens Centre Items for Council Review PA-23-24 - Community Satisfaction survey PA-23-29 - Mobile Platform Stage PA-23-43 - Customer Satisfaction Strategy PA-23-19 - Wide Area Mower - Class 44 PA-23-20 - Dedicated Downtown Security PA-23-21 - Construction Inspection Vehicle - Class 08 PA-23-05 - Side Loader Garbage Packer - Class 19 PA-23-06 - Garbage Packers (2) - Class 19 PA-23-10 - Van - Class 07 PA-23-13 - Fire Training vehicle with Retrofitting PA-23-22 - Zero Turn Mowers (2) - Class 85 PA-23-26 - Vehicle - Electric PA-23-27 - Vehicle - Electric PA-23-35 - 3/4 Ton Pick-up - Class 05 plus 25 Radar Boards

That the motion be amended such that the Operating revenue line be increased by $100,000 for a total of $1,816,500.

That the garbage collection be picked up weekly through the months of June, July and August. Motion The Mayor ruled the amendment Out of Order. The vote to approve Program 246 - Waste Collection and Environmental Programs.

That Program 309 be increased by $42,200 to maintain 2023 funding for Friends of the Second Marsh and the provision for in-kind office space be continued in 2023, pending ongoing discussion around service levels. Motion Ruled out of order by the Mayor as Council has an existing decision on funding for the Friends of the Second Marsh. Councillor Giberson challenged the Chair. The vote to uphold the Chair's ruling.

That the amendment be further amended to add the word 'interim' before the words '2023 funding'.

That the amendment be further amended to replace the words 'ongoing discussion around service levels' with the words 'execution of a Service Agreement'.

That the motion be amended to add: 'And, that a special 2023 tax levy only be added to the deemed 2023 levy to cover the cost of the 15 additional fire fighters to staff the new Rapid Response Vehicle'.

That the amendment be further amended to remove the words 'to properly staff the new vehicle'.

That the Contributions to Reserves line be increased by $200,000 for a total of $600,000.

That Program 110 - Contribution to Reserves be

That Item PA-23-24 - Community Satisfaction Survey be received for information.

Item PA-23-29 - Mobile Platform Stage be approved added to the budget.

That Item PA-23-43 - Customer Service Strategy be received for information.

That Item PA-23-43 - Customer Service Strategy be approved and added to the budget.

That Item PA-23-21 – Construction Inspection Vehicle – Class 08 be approved and added to the budget.

That Item PA-23-20 - Dedicated Downtown Security Patrols be received for information.

That Item PA-23-20 - Dedicated Downtown Security Patrols be approved and added to the budget.

That the remaining Items for Council Review be

That the motion concerning Report CNCL-23-04 be amended to add: That the 2023 staff positions requested be amended to start February 17, 2023 at an amount of $2,226,634, while allowing for senior management to continue to use discretion on balancing actual start dates throughout 2023 with some consideration to existing calendar hiring plans; and, That a draw of $600,000 be made from the Tax Rate Stabilization Reserve and a draw of $200,000 be made from the Remuneration Reserve against the staff increased costs and that any unused funds from the staffing cost allocation be returned to the same reserves at Finance staff's discretion. Motion A request was made to divide the motion and vote on each part separately. The vote on Part 1 of the amendment concerning a start date of February 17, 2023 for the 2023 staff positions at an amount of $2,226,634.

That the motion be amended to add the words 'with a July 1, 2023 start date' after the word 'source'.

That the motion be further amended to remove the words "to monitor hill recreation"

That the motion be amended to add 'that the funding be drawn from the 100th Anniversary Fund'.

That the two project managers listed in CNCL-23-04 be hired effective April 1, 2023 at an additional cost of $80,000.

That Program 110 be deferred to the end of the meeting.

That based on CNCL-23-05, funding for a Heritage Conservation District Study for the Community of Columbus be

That the request for financial support from Ontario Tech University for capital project repairs at the Campus Ice Centre as outlined in Item CNCL-23-09 be

That correspondence Item CNCL-22-23 submitted by Darlin Boncheck concerning Oshawa Fire Service be received for information.

That the motion be amended to add the following: That the amount of $15,000 be provided as a 2023 grant to be used towards business strategic development at Canadian Automotive Museum, and that the use of the grant in accordance with this motion be executed to the satisfaction of the Commissioner, Corporate and Finance Services.

That the amendment be further amended to add the words 'and that the grant be recoverable in the event that the organization sells the property or relocates out of Oshawa within a 5 year time horizon with the refundable amount dropping in 25% increments per year' after the words 'beginning in 2023'.

That the amendment be further amended to remove the words 'with refundable amount dropping in 25% increments per year'.

That based on Correspondence CF-22-69 from the Oshawa Tourism and Greater Oshawa Chamber of Commerce requesting financial sponsorship and waiving of fees to facilitate an Oshawa-based music festival, Council approve $60,000 of financial sponsorship and waiving of fees.

That in accordance with Item CNCL-23-18 concerning in-road flexible bollards, a 2023 budget amount of $50,000 be allocated to implement the process allowing both Ward Councillors to submit a request in writing to install bollards on a local or collector road to the Commissioner of Community and Operations Services for review.

That the request from the Greater Oshawa Chamber of Commerce that an ongoing investment of $25,000 to support the continuation of the Post-Secondary Student Orientation Event be approved.

That the $1.666 million required to fund capital associated to the new staff hires be funded through an inter-fund note with payments to start in 2025.

That the meeting of January 20, 2023 commence at 1:00 p.m.

That the amount be amended to $400,000 and that $300,000 be drawn from the Tax Rate Stabilization Reserve and $100,000 be drawn from the Remuneration Reserve.

That the City add $800,000 to the interfund loan previously approved with repayment starting in 2025.

That Council rise from Committee of the Whole.

That Council ratify the actions taken in Committee of the Whole.

That the 2023 Capital and Operating Budget be approved, as amended.

That the Confirming By-law be passed.

That the meeting adjourn at 8:19 p.m.