Corporate and Finance Services Committee Meeting

That the Corporate and Finance Services Committee recommend to City Council: That Correspondence CF-23-33 from Dawn-Ann Catalano, Ontario Regiment (RCAC) submitting correspondence requesting 10 parking spaces for armoury members in Parking Lot #20 and options for parking in the adjacent City garages be

That all items listed under the heading of Public Consent Agenda for the April 17, 2023 Corporate and Finance Services Committee meeting adopted as recommended except Reports CF-23-24, CF-23-25, CF-23-26, CF-23-27, CF-23-29, CF-23-30, CF-23-31, CF-23-34 and CF-23-23.

That the Corporate and Finance Services Committee recommend to City Council: That Report CF-23-24 dated April 12, 2023 concerning the 2024 budget timeline be approved.

That the Corporate and Finance Services Committee recommend to City Council: That Report CF-23-25 concerning public engagement initiatives for the 2024 budget be

That the Corporate and Finance Services Committee recommend to City Council: That Report CF-23-26 concerning the corporate payments for the months of January, February and March 2023 be received for information.

That the Corporate and Finance Services Committee recommend to City Council: Whereas, the Purchasing By-law, requires Council approval of Professional and Consulting Services contract awards greater than $100,000 and that exceed the approved budget; and, Whereas, Council has approved funding for Project 20-73-0485 in the amount of $1,321,000; and, Whereas, it is anticipated the Region of Durham will contribute a minimum of $434,000 for their portion of the work; and, Whereas, Procurement issued a Request for Proposal (R.F.P.) C2022-119 for Conlin Road East Design, and, Whereas, the R.F.P. was separated into three parts: Part A Design and Final Tender Package, Part B-1 Assistance with Procurement, Evaluation and Engineering Services during construction, and Part B-2 Construction Inspections and Contract Administration; and, Whereas, Procurement and Engineering Services are only awarding Part A Design and Final Tender Package; and, Whereas, Part B-1 Assistance with Procurement, Evaluation and Engineering Services during construction, and Part B-2 Construction Inspections and Contract Administration will be budgeted in future capital; and, Whereas, three (3) bids were received (publically posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on February 10, 2023; and, Whereas, proposals were evaluated on corporate experience, proposal quality, project deliverables, technical response and cost; and, Whereas, the evaluation team unanimously scored th

That the Corporate and Finance Services Committee recommend to City Council: Whereas, the Purchasing By-Law 80-2020 requires Council approval to award contracts that exceed the approved budget; and, Whereas, in 2022 Council approved Project 54-0005 in the amount of $275,000 inclusive of H.S.T., for Storm Water Management Pond Cleaning; and, Whereas, Procurement issued a Request for Tender (R.F.T.) C2023-009 Stormwater Management Facility Cleaning; and, Whereas, twelve (12) bids were received (publically posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on February 7, 2023; and, Whereas, the lowest complaint bid was received from Strong Bros. General Contracting Ltd. in the amount of $435,993 ($443,667 including non-rebateable H.S.T.); and, Whereas, there has been a total of $22,477 committed to date for soil sampling and surveys; and, Whereas, there is a funding shortfall of $191,144, including non-rebateable H.S.T.; and, Whereas, the additional cost of $191,144 can be funded from the Subdividers Fixed Charges account from the portion collected for the Stormwater Pond Maintenance Fees; Therefore be it resolved that pursuant to CF-23-29: That the additional funding of $191,144 to be funded from the Subdividers Fixed Charges account be approved; and, That the Manager, Procurement be authorized to award a contract to Strong Bros. General Contracting Ltd.in the amount of $435,993 excluding H.S.T. for C2023-009 Stormwater Management Facility Clea

That the Corporate and Finance Services Committee recommend to City Council: Whereas, the Purchasing By-Law 80-2020 requires Council approval to award contracts that exceed the approved budget; and, Whereas, in 2023 Council approved various Potential Adjustments that included the request for additional vehicles and equipment in the amount of 1,821,000, which includes $1,200,000, inclusive of non-rebateable H.S.T., for replacement of a Rear and Side Loader Waste Vehicles; and, Whereas, Procurement issued a Request for Tender (R.F.T.) C2023-027 Supply and Delivery of Side & Rear Loading Garbage Truck; and, Whereas, one (1) bid was received (publically posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on March 21, 2023; and, Whereas, the bid received from Premier Truck Group, in the amount of $1,301,500 excluding H.S.T. ($1,324,406 including non-rebateable H.S.T.), is the lowest compliant bidder and meets the requirements of the tender; and, Whereas, there is a funding shortfall of $124,406, including non-rebateable H.S.T.; and, Whereas, the additional cost of $124,406 can be funded from the City Equipment Reserve; Therefore be it resolved that pursuant to CF-23-30: That additional funding of $124,406 to be funded from the City Equipment Reserve be approved; and, That the Manager, Procurement be authorized to award a contract to Premier Truck Group in the amount of $1,301,500 excluding H.S.T. for C2023-027 Supply and Delivery of Rear & Side Loa

That the Corporate and Finance Services Committee recommend to City Council: That pursuant to Report CF-22-31 dated April 12, 2023, City Council approve the City of Oshawa’s 2023-2027 Accessibility Plan, as presented in Attachment 1 of said Report; and, That the City Clerk be authorized to send a copy of the approved City of Oshawa Accessibility Plan to the Ministry of Seniors and Accessibility.

That Report CF-23-34 concerning a review and proposed replacement of the Election Sign By-law be

That the recommendation contained in Report CF-23-23 be amended to add a Part 2 as follows: 'That staff prepare a fact sheet on the tax rate comparisons of surrounding municipalities by May 1, 2023.'

That the amendment concerning the publishing of an online 2023 budget highlights with info graphics be

That the Corporate and Finance Services Committee recommend to City Council: That Council direct staff to publish the list of the Standing Committee members related to their respective Standing Committee on the Committee agendas, for increased transparency when reviewing agendas and improved efficiency for members of the public interested in approaching Council members concerning specific agenda items.

That the Corporate and Finance Services Committee recommend to City Council: That Finance staff report to the Corporate and Finance Services Committee on the deadline for the approved Arborwood Trail Project to ensure that the opportunity is not missed.

That CF-23-22 concerning Support for Bill 5 - Stopping Harassment and Abuse of Local Leaders Act be lifted from the table.

That the Corporate and Finance Services Committee recommend to City Council: That CF-23-22 concerning support for Bill 5 - Stopping Harassment and Abuse by Local Leaders Act be

That the meeting adjourn at 10:40 a.m.