Corporate and Finance Services Committee Meeting

That the delegation of Mike Byrne be heard. Motion

That the Corporate and Finance Services Committee recommend to City Council: That pursuant to Report CF-23-37 dated May 3, 2023 concerning the financial position as of March 31, 2023: That the transfer of $2,245,000 of the 2022 Operating Surplus to the Parks and Recreation Infrastructure Reserve be approved; and, That the Parks and Recreation Infrastructure Reserve be utilized to fund the projects identified in Section 6.0, Table 2 of this report; and, That the transfer of $808,230 of the 2022 Operating Surplus to the Conditions Audit Reserve be approved. Motion

That the Corporate and Finance Services Committee recommend to City Council: That Report CF-23-38 dated May 3, 2023 concerning the 2022 BMA Study Overview be received for information. Motion

That the Corporate and Finance Services Committee recommend to City Council: Whereas, Project 19-73-0456, Northwood Roads Environmental Assessment was approved in the 2019 Capital Budget for $260,000; and, Whereas, on October 25, 2021, City Council considered CNCL-21-93, Future East-West Type ‘C’ Arterial Road connection located west of Stevenson Road North, between Taunton Road West and Conlin Road West, and directed staff to not undertake an Environmental Assessment for the future east-west Type ‘C’ arterial road; and, Whereas, Request For Proposal, C2021-121 Consulting Services for Stevenson Road North Environmental Assessment, was issued for Project 19-73-0456, with a reduced scope of work; and, Whereas, in April 2022, Council considered FIN-22-31, Contract Awards, and awarded a contract to Gannett Fleming Canada ULC for R.F.P. C2021-121 in the amount of $256,073, excluding H.S.T. and the project budget was also increased by an additional $12,791, excluding H.S.T. for costs associated with undertaking public consultations; and, Whereas, Project 19-73-0456, has a revised budget of $272,791, inclusive of H.S.T; and, Whereas, Region of Durham staff have requested that an assessment of transportation, natural environment, and land-use and development constraints be undertaken for the future east-west midblock Type ‘C’ arterial road in order to justify its deletion from the Oshawa Official Plan; and, Whereas, the additional assessments requested by Region of Durham staff is ou

That the Corporate and Finance Services Committee recommend to City Council: Whereas, the City of Oshawa offers five Community Improvement Plan incentive programs including: Brownfield Renaissance Community Improvement Plan Harbour Road Area Community Improvement Plan Simcoe Street South Renaissance Community Improvement Plan Urban Growth Centre Community Improvement Plan Wentworth Street West Community Improvement Plan; and, Whereas, the Business and Economic Development Services department manages the Community Improvement Plan programs with support from Planning Services and offers two application intake cycles per year; and, Whereas, the Urban Growth Centre Community Improvement Plan is the incentive most commonly applied to on an annual basis; and, Whereas, $100,000 is directed to the Community Improvement Plan budget per year to fund applications from the Brownfield Renaissance Community Improvement Plan, Harbour Road Area Community Improvement Plan, Simcoe Street South Renaissance Community Improvement Plan and the Urban Growth Centre Community Improvement Plan and currently holds an uncommitted balance of $185,252; and, Whereas, $30,000 is directed to the Wentworth Street West Community Improvement Plan budget per year and currently holds an available balance of $180,000; and, Whereas, staff received three suitable applications during the Spring 2023 intake period for the Urban Growth Centre Community Improvement Plan including 11 Simcoe Street North, 72 Simcoe Street

That the Corporate and Finance Services Committee recommend to City Council: Whereas, the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and, Whereas, Council approved project 23-11-0440 for generator replacement at the Consolidated Operations Depot through the 2023 Capital Budget in the amount of $550,000 including non-rebateable H.S.T.; and, Whereas, current lead times for large format 500+ kilowatt emergency back-up generators are approximately 56 weeks from time of order; and, Whereas, through discussions with an existing City supplier, FinCap Electrical & Mechanical Inc., staff were advised that a 600 kilowatt Kohler generator (demo model) is available for purchase with a supply and install time of approximately fourteen (14) weeks from time of order; and, Whereas, the proposed generator has 96 hours of vibration testing runtime and comes complete with a full manufactures warranty, Therefore be it resolved that pursuant to Report CF-23-41, Council authorize the Manager, Procurement to negotiate a single source contract with FinCap Electrical & Mechanical Inc. not to exceed the amount of $450,000 excluding H.S.T. for Consolidated Operations Depot Generator Replacement, subject to completion of due diligence. Motion

That the Corporate and Finance Services Committee recommend to City Council: Whereas, the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and, Whereas, Council approved Project 23-50-0067 Bond/Simcoe Urban Park as part of the 2023 Budget; and, Whereas, Cambium Inc. was retained to complete the preliminary site investigation and due diligence work; and, Whereas, additional subsurface investigation work is required prior to commencing the site design and redevelopment; and Whereas, expanding the scope of work with Cambium Inc. will ensure technical consistency, and maintain preliminary schedule and budget constraints; and, Whereas funds for the required scope of work can be addressed through Project 23-50-0067 Therefore be it resolved that pursuant to Report CF-23-42: That the Manager, Procurement be authorized to award a single source contract to Cambium Inc. not to exceed the Capital Budget amount of $500,000 including non-rebateable H.S.T.; and That in order to accommodate future development of this Project, the Manager, Procurement be authorized to single source to Cambium Inc. for any additional future works as approved by Council in the future capital budgets. Motion

That the Corporate and Finance Services Committee recommend to City Council: Whereas, the gazebo at Lakeview Park located along the pathway west of the museum buildings has had minor repairs undertaken over the years; and, Whereas, a recent inspection has found that the footings supporting the structure are no longer repairable and have led to unsafe conditions; and, Whereas, the structure is now closed to public use; and, Whereas, in addition to the costs associated with the demolition of the structure the replacement costs will be approximately $115,000 for design, engineering and construction which cannot be accommodated in the Parks Operating Budget; Therefore be it resolved that pursuant to Report CF-23-43, the costs associated with the demolition, design, engineering, permitting and construction for the replacement of the Lakeview Park Gazebo be funded from the Operations Reserve in the amount of $115,000 including H.S.T. be approved. Motion

That Item CF-23-43 concerning the Gazebo at Lakeview Park be

That the meeting adjourn at 11:00 a.m. Motion