City Council Meeting

That the order of the agenda be altered to bring forward Item ED-24-126 at this time. (Requires 2/3 vote of members present.)

That pursuant to Closed Report ED-24-126 dated October 30, 2024 concerning the results of the request for proposal process for the future use of the City-owned public parking lot (lot 4) located on the north side of Athol Street East, between Centre Street South and Simcoe Street South: a) That Council reconsider its decision of November 25, 2024 concerning Part 1 of the recommendation contained in Item ED-24-126; and, b) That the recommended proponent as outlined in Section 4.2.4 of said Closed Report ED-24-126, be endorsed as the successful proponent of the Request for Proposal (Reference Number C-2024-045) to develop the City-owned Parking Lot 4 located on the north side of Athol Street East, east of Centre Street South and west of Simcoe Street South;”; and, That the City-owned Parking Lot 4 located on the north side of Athol Street East, east of Centre Street South and west of Simcoe Street South, be declared surplus to municipal requirements and that the requirement to declare a City-owned property first as potentially surplus in accordance with the City’s Real Estate Acquisition and Disposition By-law 178-2022 be waived, given the localized nature of the matter and the work previously undertaken through the preceding Request for Expression of Interest and Request for Proposal processes (Reference Numbers C2023-100 and C2024-045, respectively); and, That all notice requirements in accordance with the City’s Real Estate Acquisition and Disposition By-law 178-2022 be waiv

That all items listed under the heading of Public Consent Agenda for the City Council Meeting dated December 16, 2024 be adopted as recommended except for the following: The minutes of the Council Meetings of November 22, 2024 and November 25, 2024; and, Item CO-24-60 from the Twenty-first Report of the Community and Operations Services Committee; and Item ED-24-137 and related By-laws 144-2024 and 145-2024 from the Fortieth Report of the Economic and Development Services Committee.

That the motion be amended to add the following as a sixth bullet point "Financial summary of operations costs, revenues and capital investment"

That the Rules of Procedure be waived to add Item CF-24-69 concerning the Leasing of Computer Equipment. (Requires 2/3 vote of members present)

the Treasurer is required to obtain Council’s approval prior to entering into a financing lease; and, Whereas Information Technology Services requires additional hardware including surface tablets, desktops and servers to continue re-establishing standard lease and replacement cycles and to meet the technology requirements of the City; and, Whereas Request for Tender (R.F.T.) C2024-050 Microsoft Surfaces & Accessories and Request for Tender (R.F.T.) C2024-052 Computer Equipment allowed for the successful bidders, Nova Networks and CDW Canada Corp. respectively, to be the suppliers of record until June 30, 2025; and, Whereas Procurement obtained quotes from Nova Networks for Microsoft surfaces and accessories in the amount of $90,888 and CDW Canda Corp. for servers and desktop computers in the amount of $96,176; and, Whereas the financial implications are set out on Attachment 1; Therefore, be it resolved that, pursuant to CF-24-69: That the Manager, Procurement be authorized to award contracts, as detailed in Report CF-24-69 dated December 2, 2024, as follows: Microsoft Surfaces & Accessories to Nova Networks, in the amount of $90,888 excluding all taxes (leasing company Macquarie Equipment Finance Ltd. to pay equipment supplier directly); Computer Equipment to CDW Canada Corp., in the amount of $96,176 excluding all taxes (leasing company Macquarie Equipment Finance Ltd. to pay equipment supplier directly); That, pursuant to the requirements of Ontario Regulation 46/94, the

That all items listed under the heading of Closed Consent Agenda for the City Council Meeting dated December 16, 2024 be adopted as recommended except for Closed Report CNCL-24-126.

That the meeting recess and reconvene in a session closed to the public pursuant to Section 239(2)(e) and (f) of the Municipal Act in order to consider Item CNCL-24-126 which concerns litigation or potential litigation, including matters before administrative tribunals, affecting the City; and advice that is subject to solicitor-client privilege including communications necessary for that purpose.

That the meeting recess for 5 minutes.

That Council rise from close session and report.

That the confirming by-law be passed.

That the meeting adjourn at 10:35 a.m.