Corporate and Finance Services Committee Meeting

That the Corporate and Finance Services Committee recommend to City Council: That based on Report CF-26-01 dated January 7, 2026, the updated Corporate Sponsorship, Advertising and Naming Rights Policy (GOV-15-01) as attached to said report be approved; and, That the City’s Delegation of Authority By-law 29-2009, as amended, be further amended to delegate authority to the Corporate Partnerships Manager, or their designates (Director, Corporate Performance and Strategic Initiatives or Manager, Corporate Policy and Partnerships), to execute sponsorship and advertising agreements where the total value of the sponsorship or advertising revenue associated with the agreement does not exceed $5,000 annually and in a form and content acceptable to the City Solicitor and the Director, Legislative Services/City Clerk.

That the Corporate and Finance Committee recommend to City Council: Whereas in accordance with Item CNCL-25-64 dated September 29, 2025, the City of Oshawa has entered into a Founding Partnership Agreement with the Oshawa FireWolves (“Agreement“), under which the City is recognized as a founding partner; and, Whereas this Agreement provides opportunities for enhanced community engagement through complimentary access to suite and bowl seat ticket allocations for Oshawa FireWolves regular season home games at the Tribute Communities Centre as well as access to team Jerseys; and, Whereas Council approved the Tribute Communities Centre Suite & Bowl Seat Allocation Policy (“GOV-13-01”) that establishes guidelines for the distribution and allocation of suite and bowl seat tickets for community engagement purposes; and, Whereas Attachment 1 provides updates to GOV-13-01 incorporating the procedures for allocating Oshawa FireWolves community engagement opportunities, including suite and bowl seat tickets and complimentary team jerseys into Section 6.3 as well as a minor updates to the Policy name and Special Events Community Suite Allocation; Therefore, that based on Item CF-26-02 dated January 12, 2026, the updated Tribute Communities Centre Suite, Bowl Ticket and Promotional Item Allocation Policy (GOV-13-01), as outlined in Attachment 1, be approved.

That the Corporate and Finance Services Committee recommend to City Council: Whereas Purchasing By-Law 80-2020 requires Council approval to award sole source contracts greater than $100,000; and, Whereas funding for TrendMicro licenses are approved in the annual operating budget; and, Whereas TrendMicro develops and manufactures many of the cybersecurity products used to protect the City’s IT infrastructure; and, Whereas our current contract for TrendMicro licenses expires January 31, 2026; and, Whereas previously TrendMicro licenses were bid and purchased through distribution and reseller; and, Whereas TrendMicro has provided exceptional quality and service to the City for many years; and, Whereas TrendMicro will allow the City to process a direct purchase, saving the City approximately $275,000 over a 5-year term; and, Whereas it is estimated that five (5) year term for TrendMicro licenses will cost approximately $1.03 million plus non-rebateable H.S.T.; Therefore, that based on Item CF-26-03, dated January 12, 2026, the Manager, Procurement be authorized to award a sole source contract for TrendMicro licenses to TrendMicro and execute all necessary agreements.

That the meeting adjourn at 9:46 a.m.