Corporate and Finance Services Committee Meeting

That the Corporate and Finance Services Committee recommend to City Council: Whereas the Purchasing By-Law 80-2020 requires Council approval to award single source contracts greater than $100,000; and, Whereas the City has received a provincial grant in the amount of $2,925,794 to aid in the transition to NG-911 that must be expended by March 31, 2024; and, Whereas the NG-911 communications system requires a redundant system in another location for continuity of service in the event of interruption at the primary site; and, Whereas it is a shortened time frame for supply, delivery and installation of equipment and services; and, Whereas Netagen has existing experience with the City’s communication systems, is providing a fully managed instance of the primary NG-911 communication system and has performed similar services for other municipal and provincial agencies; Therefore, be it resolved that pursuant to Report CF-24-01, Council authorize the Manager, Procurement to award a single source contract to Netagen not to exceed the amount of $750,000, including non-rebateable H.S.T. for Redundant NG-911 Communication System. Motion

That the Corporate and Finance Services Committee recommend to City Council: Whereas the Purchasing By-Law 80-2020 requires Council approval to award contracts greater than $2,000,000; and, Whereas through Reports CS-21-36 and CS-21-94 Council approved $8,221,663, inclusive of non-rebateable H.S.T., and the 2024 Capital Budget approved project 51-0116 in the amount of $3,000,000, inclusive of non-rebateable H.S.T.; and, Whereas $1,418,587 has already been committed to the project for consulting services and the demolition of previous pool; and, Whereas Procurement issued C2023-079 Pre-Qualification for Rotary Park and Pool Redevelopment and three suppliers were pre-qualified, Chandos Construction LP, Maystar General Contractors Inc., and Percon Construction Inc.; and, Whereas Procurement issued a Request for Tender (R.F.T.) C2023-095 Rotary Park and Pool Redevelopment; and, Whereas three (3) bids were received (publically posted on the City’s website at Oshawa's Bids and Tenders and opened by Procurement on November 20, 2023; and, Whereas the bid received from Maystar General Contractors Inc., in the amount of $18,800,000 excluding H.S.T. ($19,130,880 including non-rebateable H.S.T.), is the lowest bidder and meets the requirements of the tenders; and, Whereas the low bid from Maystar General Contractor Inc., is over-budget; and, Whereas the award will be phased, with the first phase being awarded in 2024 and the second phase being awarded upon approval of the 2025 Capital Bu

That the Corporate and Finance Services Committee recommend to City Council: Whereas the Purchasing By-Law 80-2020 requires Council approval to award contracts that exceed the approved budget; and, Whereas in 2023 Council approved Project 54-0005 in the amount of $325,000 inclusive of H.S.T., for Storm Water Management Pond Cleaning; and, Whereas Procurement issued a Request for Tender (R.F.T.) C2023-097 Stormwater Management Facility Cleaning; and, Whereas eleven (11) bids were received (publically posted on the City’s website at Oshawa's Bids and Tenders) and opened by Procurement on October 31, 2023; and, Whereas the two (2) low bids were deemed non-complaint with the requirements of the tender and Purchasing By-law; and, Whereas the bid received from Strong Bros. General Contracting Ltd. in the amount of $438,000 ($445,709 including non-rebateable H.S.T.), is the lowest compliant bidder and meets the requirements of the tender; and, Whereas there has been a total of $16,099 committed to date for soil sampling and surveys; and, Whereas there is a funding shortfall of $136,808, including non-rebateable H.S.T.; and, Whereas the additional cost of $136,808 can be funded from the Subdividers Fixed Charges – Future Services Reserve Fund from the portion collected for the Stormwater Pond Maintenance Fees; Therefore, be it resolved that pursuant to CF-24-03: That the additional funding of $136,808 to be funded from the Subdividers Fixed Charges – Future Services Reserve Fund be a

That the meeting adjourn at 9:57 a.m. Motion